Manages all reporting expectations of the PMO department. Produces reports, decks, dashboards, and other supporting
material in support of the PMO mandate. Takes ownership of configuring the PMO software as and when required and performs quality control checks with PMs. Produces WSRs and steering committee reports as required. Engages with all PMs in performing quality checks and timely reporting of their projects. Supports PMO Director and Manager in fulfilling any necessary tasks.
Key Accountabilities
General Responsibilities
Strategy Contribution
Ensures alignment of project reporting with ADX strategic priorities
Guidance
Provide subject matter expertise, advice, and share knowledge with the team members to support their overall development.
Policies, Systems, Processes & Procedures
Follow PMO Department policies, procedures and controls covering all areas of assigned job responsibilities so that all relevant procedural/legislative requirements, fulfilled while delivering a quality, cost-effective service.
Continuous Improvement
Continuously identify improvement related to the job specific responsibilities.
Reporting
Ensure that all reports are prepared timely and accurately and meet ADX requirements, policies, and quality standards.
Job Specific Responsibilities
Demand Management
Supports Manager in executing Demand Management Process
Establishes and executes related templates. Portfolio Management:
Supports Manager in executing Portfolio Management Process
Establishes and executes related templates.
Support Manager to Develop, maintain and continuously improve project, program and portfolio standards, methodologies, and tools.
Assist the Manager to train and coach key stakeholders to adhere to PMO standards and methodologies.
Resource Management
Responsible for consolidated Resource Requirements Plan across projects in OnePlan.
Support PMO governance to establish effective stakeholders’ alignment.
Risk & Issue Management
Responsible for consolidated Risk & Issue Log across projects in OnePlan based on Weekly Status Reports
Support Manager to track programs’ risks, issues and commitments and collect information on program status.
Provide program reports, performance status and benefits. Project reporting management:
Prepares POMC presentation based on the Weekly Status Reports highlighting program progress, milestones, challenges, escalated issues and risks, budget and resourcing health check, and key decisions required from the Steering Committee
Assist Director in agenda and minutes preparation for governance sessions. Change Request Management
Establishes related templates.
Supports establishment of CRs
Tracks and maintain Change Requests in the CR Log
Monitors CR progress through the approval and implementation process.
Support Manager to manage change variation orders and oversee vendor compliance with contracts. Project Financials Management
Updates project financials in terms of budget allocated, budget committed, estimate to complete and budget available for projects.
Establishes Monitoring of Project Financials and provides regular update to Manager, Director & CTSO
Quality Management
Consolidates project compliance list into Project Master Tracker
Conducts project quality review for new projects and ongoing projects.
Undertake compliance checks on projects’ adherence to PMO standards/ methodologies. Document Management
Ensure documentation is created as per the agreed list of projects deliverables.
Ensure documents are stored in the document repository as required.
Establish Monitoring of Documents Management and provides regular update to Manager, Director & CTSO
Support the smooth operation of the key governance processes and forums.
Maintain an effective document management and control process. Dependency Management
Track and monitor the dependencies in the dependency log.
Review with PMs and escalate to the Manager/Director where required. ADQ Scorecard Reporting
Provides input & support as requested by Manager/ Director ADX Risk & Audit log
Holds ADX Audit & Risk log.
Establishes Monitoring of Audit & Risk status and provides regular update to Manager, Director & CTSO
Direct Project Management
Responsible to adhere to PMO standards & processes. Benefit Realization
Provides support in producing reports and dashboards to management for benefits realization tracking. Develop PMO Standards & Methodologies
Responsible to adhere to portfolio standards, methodologies, and tools.
PMO support to train and coach key stakeholders to adhere to PMO standards and methodologies.
Responsible to support training and coaching of key stakeholders including the onboarded project managers to adhere to PMO standards and methodologies.
Departmental Responsibility
This position may be assigned to perform any additional tasks or related duties as may be required by the line manager and in line with business requirements.
